Committees

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OSWAPIC Chapter Committees:

Nomination Committee

OSWAPIC Nomination Committee

ROLE: Provide qualified candidates for ballot each year.

 

COMPOSITION: The composition of the Chapter Nominating Committee shall be approved by the Chapter Board.   To be eligible to serve on the Chapter Nominating Committee, an individual must be a chapter member for at least one year prior to appointment on the committee. Members of this committee are not eligible to run for any office in the Chapter while serving on the committee. The committee shall be headed by a chairperson appointed by the committee members and approved by the Chapter Board of Directors

 

BOARD LIAISON: Board Member - TBD

 

DUTIES AND RESPONSIBILITIES (Chair and Committee members):

  • Oversees updates and distribution of "Willingness to Serve" forms with summary of qualifications/activities for each office and open board positions.
  • Candidates for board positions must be willing to accept any open board position available as committee oversight assignments are subject to change from one year to the next.
  • Willingness to serve forms are to be available at all subsequent meetings and on the Chapter website.
  • Solicits nominations from the active membership beginning in May.
  • Holds the first meeting by March of each year to allow time to approach members for placement on the ballot.
  • Confirms that a “Willingness to Serve” statement from each nominee is received.
  • Provides candidate list to Membership Committee to verify eligibility of potential nominees.
  • Board liaison presents the ballot to the Board of Directors for approval by first week of September.
  • Presents the ballot to the membership with at least 30 days allowed for voting. Ballot can be made available via email, on the website and/or via paper as appropriate.
  • Ballot will contain a biographical profile and credentials from candidates and instructions for submitting ballot
  • Works with the Webmaster/Historian to have electronic voting available for the election.
  • Proposes content revisions related to Nominating on the website throughout the year.
  • Reports to the membership at monthly meeting as necessary, submits report to board member and president by end of day Monday prior to the meeting.
  •  Utilizes Board Member as Board liaison/resource person to assist with problem-solving.
  • Prepares an annual report with budget recommendations for the Board of Directors and submits to the Board Liaison by Oct 31st.

Conference Committee:

OSWAPIC Chapter Conference Committee

ROLE: To provide at least one full-day educational conference annually for the members of the Chapter.

 

COMPOSITION: Co-Chairperson(s) approved by the President-Elect

Members: Treasurer, Vendor Liaison, Education Chair, Social Media & Webmaster Chair, Member Engagement Chair, Other members as appointed by Chair

 

BOARD LIAISON: President-Elect

 

DUTIES AND RESPONSIBILITIES:

  • The Co-Chairs will preside at conference planning meetings.
  • Co-Chairs are expected to serve a consecutive two-year term. First year serving in a ‘Mentored Role’, and the second year as the ‘Mentoring Role’.
  • Collaborates with Education committee to identify potential conference speakers.
  • The Chair will assign duties and responsibilities to each member.
  • Presents plans for program, location, speakers, projected expenses, etc. to Board for approval. Business agreement with venue selected must be approved by the Board.
  • The Treasurer must approve the contract for the venue prior to entering into an agreement. 
  • The Chair will utilize the Chapter tax ID number as appropriate for all Chapter expenditures. Presents bills in a timely manner to the Treasurer for payment.
  • The Treasurer will submit the proof of liability insurance must be submitted to APIC Headquarters one month prior to conference date. 
  • The Treasurer shall collect all money from registrants and vendors. Only the Treasurer is to handle Chapter monies.
  • Vendor Liaison oversees the Vendor affairs for the conference, including display policy.
  • Coordinates CNEs/IPUs for the conference.
  • Reports to the membership at monthly meetings as necessary, submits report to board member and president by end of day Monday prior to the meeting.
  • Utilizes President-Elect as Board liaison/resource person to assist with problem-solving issues.
  • Prepares an annual report with budget recommendations for the Board of Directors and submits to the Board Liaison by October 31stth.
  • See Additional OSWAPIC Chapter Conference Documents for more details.

Professional Advancement Committee

OSWAPIC Professional Advancement Committee

ROLE: Provide avenues toward professional advancement through certification and re-certification in Infection Prevention & Control for all members.

 

COMPOSITION: Chairperson(s) approved by the President (must be currently certified in Infection Prevention & Control). Members appointed by the Chairperson.

 

BOARD LIAISON: Board Member- TBD

 

DUTIES AND RESPONSIBILITIES:

  • Facilitates a monthly study group for Infection Prevention & Control certification.
  • Provides an annual study calendar for the membership.
  • Maintains CBIC study materials as provided by the chapter.
  • Recognizes new and recertifying members at the end-of-year event.
  • Proposes content revisions related to the Professional Advancement committee on the website throughout the year.
  • Reports to the membership at monthly meeting as necessary, including updates about certification and recertification, submits report to board member and president by end of day Monday prior to the meeting.
  • Utilizes Board Member as Board Liaison/ resource person to assist with problem-solving.
  • Prepares an annual report with budget recommendations for the Board of Directors and submits to the Board Liaison by October 31st.

Chapter Engagement Committee

OSWAPIC Member Engagement Committee

ROLES: Planning social events for the chapter including planning of end of year event.

 

COMPOSITION: Chairperson is filled by the Historian/Social Media Chair

                           Members appointed by the Chair.

 

BOARD LIAISON: Board Member - TBD

 

DUTIES AND RESPONSIBILITIES:

  • Provides a door prize for monthly meetings, per in-person meeting.
  • Prepares itemized accounting of expenditures to be submitted to the Treasurer for reimbursement. Uses the Chapter sales tax exemption for purchases when possible.
  • Proposes content revisions related to Chapter Engagement on the website throughout the year.
  • Makes provisions for the annual end of year celebration. 
  • Organizes the annual end-of-year event held in December. Works with the Treasurer to utilize the sales tax exemption for purchases.
  • Coordinates with the Webmaster/Historian/Social Media Chair for advertising the end-of-year event.    
  • Reports to the membership at monthly meeting as necessary, submits report to board member and president by end of day Monday prior to the meeting.
  • Coordinates chapter social events after in-person meetings 
  • Utilizes Board Member as Board liaison/resource person to assist with problem-solving.
  • Prepares an annual report with budget recommendations for the Board of Directors and submits to the Board Liaison by October 31st.

Governmental Affairs Committee (GAC)

OSWAPIC Governmental Affairs Committee

ROLE: To monitor local, state, and federal legislation, regulations or standards affecting Infection Prevention & Control Practice. The chairperson serves as the Chapter Legislative Representative (CLR) to APIC.  See CLR role description.

 

COMPOSITION: Chairperson approved by the President

  Members appointed by the Chairperson.

 

BOARD LIAISON: Board Member - TBD

 

DUTIES AND RESPONSIBILITIES (Chair and Committee members):

  • The chairperson reviews APIC Headquarters guidance related to the role of the CLR.
  • Evaluates impact of new or existing regulations and/or standards on Infection Prevention & Control Practice in local, state, or federal regulatory and accrediting agencies.
  • As necessary, prepares response with approval by the Board and the membership to appropriate authorities/agencies regarding pending legislation or standards.
  • Maintains close communication with the President and the Board of Directors regarding legislative or regulatory issues.
  • Notifies the President, Board of Directors, and President-Elect regarding urgent Infection Prevention & Control issues.
  • Routinely monitors relevant websites for issues related to Infection Prevention & Control     
  • Represents chapter at APIC CLR meeting during APIC Annual conference, coordinates visits and meetings with applicable legislators as needed.
  •  Develops, reviews, and revises content related to Governmental Affairs on the website throughout the year.
  • Reports to the membership at monthly meetings (provides summary of the report posted online) and as necessary, submits report to board member and president by end of day Monday prior to the meeting.
  • Utilizes Board Member as Board liaison/resource person to assist with problem-solving.
  • Prepares an annual report with budget recommendations for the Board of Directors and submits to the Board Liaison by October 31st.

Education/Program Committee

OSWAPIC Education/Program Committee

ROLE: Plans programs for monthly meetings.

 

COMPOSITION: Chairperson(s) approved by Chapter President

                          Members appointed by Chairperson(s)

 

BOARD LIAISON: Board Member - TBD

 

DUTIES AND RESPONSIBILITIES (Chair and Committee members):

  • Plans programs for all regular membership meetings, working with Board to ensure session align with strategic plan and vision.
  • Provides speaker with guidelines for presentation, including conflict of interest and disclosure requirements.
  • Works with Webmaster/Historian to advertise upcoming monthly educational offerings.
  • Sends confirmation and thank you letters to each speaker as appropriate. Reimbursement for postage may be obtained from the Treasurer.
  • Submits summary of program content or copy of presentation (if available) for each educational program to the Webmaster/Historian for inclusion on the website.
  • Coordinates CE/IPUs for the monthly presentations AND ANNUAL OSWAPIC CONFERENCE.
  • Introduces speaker or delegates this responsibility.
  • As needed, works with Board of Directors to plan for impromptu programs, such as audio/virtual conferences.
  • Delegates responsibilities to committee members, as necessary.
  • Develops, reviews, and revises content related to Education/Program on the website throughout the year.
  • Reports to the membership at monthly meeting as necessary, submits report to board member and president by end of day Monday prior to the meeting.
  • Utilizes Board Member as Board liaison/resource person to assist with problem-solving.
  • Along with committee develops and administers a learning needs assessment. 
  • Prepares an annual report with budget recommendations for the Board of Directors and submits to the Board Liaison by October 31st. 
  • Collaborate with Conference Committee to identify potential conference speakers.

Awards Committee

OSWAPIC Award Committee Role and Responsibilities

ROLE: Informs members of STAR (Special Thanks and Recognition) award criteria and other award opportunities; assists with chapter award applications.  Recognizes members for STAR awards and other IP-related accomplishments, e.g., FAPIC, annually at the end-of-the-year event. 

 

COMPOSITION: Chairperson approved by the President.  Members appointed by the Chairperson.

 

BOARD LIAISON: Board Member - TBD

 

DUTIES AND RESPONSIBILITIES:

  • Update STAR award criteria to align with APIC competency model and submit to Board for approval before April board meeting.
  • Once approved, submits criteria and nomination form for STAR award to the Webmaster/Historian for posting.
  • Deadline for STAR Award nominations is October 1st.
  • Once the nomination period closes, Board Liaison will request nominations from the Webmaster/Historian.  The Board Liaison confirms with Membership Committee that each nominee is an active chapter member.
  • Awards Committee chair receives nominations from Board Liaison and reviews each nomination for awards criteria eligibility.
  • Board members are not eligible to nominate other Board members.
  • Once reviewed for award eligibility, committee selects recommended awardees for Board approval.
  • Submission to Board Liaison should be no later than mid-October for review at the November Board Meeting.
  • After Board Liaison notifies Awards Committee chair of approval by the Board, Awards Committee initiates process to purchase plaques for STAR Award winners, President’s Appreciation plaque and Unsung Hero Award for distribution at the end-of-year event in December.
    • The Board Liaison will provide the content for the President’s Appreciation Plaque and Unsung Hero Award.
    • Coordinate order approval/payment with Treasurer.
  • Create awards presentation for end-of-the-year event in coordination with Board Liaison, president, and president-elect.
    • The Board Liaison will work with the membership committee to provide Awards Committee with a list of chapter members newly recognized with the FAPIC distinction.
    • President will provide Awards Committee with the Unsung Hero information.
    • President-Elect will provide Awards Committee with the information for the presentation.
  • Responsible for verification of Award winners’ credentials, place of employment, and supervisor information.
  • Reports to the membership at monthly meeting, submits report to board member and president by end of day Monday prior to the meeting.
  • Utilizes Board Member as Board Liaison/resource person to assist with problem-solving.
  • Prepares an annual report with budget recommendations for the Board of Directors and submits to the Board Liaison by October 31st.
  • See STAR Awards page

Teller's Committee

OSWAPIC Teller's Committee

ROLES: Verifies election results

 

COMPOSITION: Immediate Past President, President, and President-Elect

 

BOARD LIASON: President

 

DUTIES AND RESPONSIBILITIES:

·         Review, verifies, and counts all electronic ballots in accordance with established procedures approved by the Board of Directors.

·         Notifies Nominating Committee of final election results.

·         Elected candidates will be notified prior to the end-of-year event to allow additional time for them to make arrangements to attend the December Board retreat.

·         Maintains record of votes and submits to Secretary for inclusion in the minutes.

·         Election results are announced by the President-elect at the end-of-year event and an email notification will be sent to the Chapter membership.

Surveillance Special Intrest Group (SIG)

OSWAPIC Surveillance SIG
  • Facilitates regular meetings to provide information and education to members regarding HAI surveillance and participation in NHSN.
  • Reports to the membership at monthly meeting, as necessary.
  • Utilizes Board Member as liaison/resource person to assist with problem-solving.
  • Proposes content revision related to Surveillance SIG on the website throughout the year.
  • Presents surveillance questions at the monthly Business meetings, Surveillance SIG meetings and submits questions/answers to Webmaster/Historian for posting on the chapter website.
  • Submits questions/answers to board member and president by Monday preceding the business meeting.
  • Submits an annual report to Board Liaison by October 31stth.

Mentoring Special Intrest Group (SIG)

OSWAPIC Mentoring SIG
  • Facilitates regular meetings and activities to provide information and education to members for professional growth.  
  • Reports to the membership at monthly meeting, as necessary. 
  • Utilizes the Board Member as liaison/resource person to assist with problem-solving.
  • Proposes content revisions related to Mentoring SIG on the website throughout the year.
  • Submits an annual report to Board Liaison by October 31st.  

We are grateful for the commitment and expertise of our committee chairs and members. Their tireless efforts ensure that we continue to lead and innovate in the field of infection prevention. If you are interested in joining a committee or learning more about our initiatives, please do not hesitate to reach out. Your involvement is invaluable to us, and together, we can achieve great things.

Thank you for visiting our Committee Page. We look forward to your active participation in our chapter's activities and initiatives!

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