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January
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Transitional meeting for new board members and new committee chairs with outgoing members
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Make application for APIC Annual Conference Educational Support available to members- if applicable- President-elect will be responsible for getting this updated, posted to website and taken back down
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Board Meeting- conflict of interest statements due to APIC (President)
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February
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Forward signed Bylaws approved at end-of-year Board meeting to APIC, if necessary (Board member #2)
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Conference Committee sets locations, date and time
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March
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Application for APIC Annual Conference Educational Support closes March 1st (reviewed by board via ad hoc meeting)
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Awards Committee provides updated criterion to align with APIC Competency Model for Board review/approval
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Vendor registration for annual OSWAPIC Conference.
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April
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Board Meeting, (finalize next year’s meeting dates and forward to education committee chair)
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President selects restaurant for chapter dinner at APIC Annual Education Conference
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Nominating Committee begins to distribute Biography & “Willingness to Serve” forms, through end of August
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May
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Awards committee solicits nominations for STAR Awards, through October 1st
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President-Elect begins securing rooms for next year’s meetings, if not already done
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June
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APIC Annual National Conference held
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Chapter dinner at APIC Annual National Conference
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July
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Conference Committee finalizes speakers for OSWAPIC Conference
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Conference committee begin chapter member promotional activities Registration opens for chapter members.
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Awards Committee solicits nominations for STAR Awards, and advertises National APIC Awards (when posted by APIC)
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August
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Board Meeting, reminder that Board reports from SIGs/Committees should begin to be collected (Due 10/31)
VOTE ON dues changes.
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At board meeting, Discuss Chapter awards, including Chapter Leader, Chapter Excellence and Unsung Hero (Local)
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Chapter Engagement committee secures end of year celebration location, date, and time
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September
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Final ballot to the Board for review (Members committee to verify eligibility of candidates)
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Official ballot submitted by 3rd week with voting to be open for 1 month & completed by end of October
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October
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Annual chapter educational conference to coincide with IIPW
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Local election’s ballot closes by end of October; Nominating Committee tallies votes for submission to Teller’s Committee – may update – list of voters submitted to Membership committee for validation of voter status.
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Annual reports with budget recommendations due to Board Liaisons by October to President and Treasurer via Liaison by November 7th. Treasurer posts reports on SharePoint site.
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Board Liaisons solicit/receive Board Reports and budget recommendations from SIG and Committee Chairs (Move up)
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Nominations for STAR Awards close by October 1st. Awards Committee compiles and submits to Board Liaison. Board Liaison confirms with Membership Committee that each nominee is an active chapter member. Final recommendations submitted by committee to Board Liaison by mid-October.
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November
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Board Meeting – Select recipient(s) for STAR Awards, , discuss committee chairs and nomination committee for next year
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Nominating Committee submits ballot results to Teller’s Committee for review and approval by end of first week of month. Teller’s Committee reviews for validity, offers insights necessary related to existing policy and convenes with Board, if warranted, about results.
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Awards Committee purchases awards immediately upon board approval, so the awards are available to present at the end-of-the-year event. President invites recipients to end-of-year event and sends communication to recipients’ immediate supervisors to notify of recognition.
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December
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End-of-year event with awards presentation, announcement of election results, committee chair recognition, strategic alliance partner recipient announcement (if applicable) and recognition of other members as appropriate
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President-elect verifies committee chairpersons nominating committee selections for the coming year, including sending the letter in Operating Policies regarding transitional meeting.
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Annual year-end Board retreat to prepare for upcoming year: review & revise bylaws and operating policies, propose final budget, update strategic plan
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